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Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice

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This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information.

If your company is interested, please read this notice entirely and submit the required information, as requested herein.

Rental of Four (4) Climate-Controlled Trailer Units for IT Equipment Storage
Cheyenne VA Health Care System, Wyoming

BRIEF SCOPE OF WORK
(This is for information only)

IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting.

The Cheyenne VA Health Care System (CHY VAHCS) requires a long-term rental of four (4) climate-controlled units for storage of IT equipment. The Cheyenne VA Medical Center needs to rent units to safely store IT equipment in an area located on the facility campus throughout the year.

Salient Characteristics:
Dimensions:
Minimum 40 long
Minimum 8 wide box size
Minimum 8 height box size
Unit/container must have a minimum of an 8 entry for a forklift to access the space and deposit 4-foot pallets
Must be environmentally controlled with heat and AC to the entire storage area
Should be able to maintain a temperature range between 60 to 75 degrees nominal
Must maintain humidity
Must be weather tight
Clean and free of debris
Resistant to insect and rodent entry
No furniture needed
Ceiling lights must provide visibility to all storage areas
Electric panel connection: 50 amps service for each trailer, 240V
Entryways must have locking mechanisms available (padlock and keys preferred) to secure the unit

The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor.

This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items.

The work will be performed for the following locations:

Cheyenne VA Health Care System (CHY VAHCS)
2360 E. Pershing Blvd.,
Cheyenne, WY 82001
IMPORTANT NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.

QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507.

Please communicate via e-mail to Stephanie.Cahill@VA.Gov copying by 3PM MST on 24 February 2023 as to your company s ability to perform service per this brief Scope of Work.

If interested, please provide the following:
Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above
Please state your company s business size in relation to above NAICS Code and provide your socio-economic category if applicable
Please provide your UEI number
If you have an FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable

Only written responses, to items 1 through 5 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes.

DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI.

Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/

Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp

To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp

To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp

To become a CVE-verified VOSB or SDVOSB visit https://www.vip.vetbiz.va.gov/

Attachments/Links