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The Department of Homeland Security (DHS), Office of the Chief Human Capital Officer (CHCO) has a requirement to rent venue space with set-up as well as audio visual (AV) equipment and services for a Women in Law Enforcement (WLE) Summit being held on August 21, 2023 in the Dallas/Fort Worth (Texas) Metropolitan area.

(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

(ii) The solicitation number for this requirement is RUHC-23-SR013 and is being issued as a Request for Quotation (RFQ).

(iii) This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

(iv) This procurement is unrestricted. The North American Industry Classification System (NAICS) code is 531120 for Lessors of Nonresidential Buildings (except Miniwarehouses), which has a size standard of $34.0 million.

(v) The Department of Homeland Security, Office of Procurement Operations intends to award a Firm Fixed Price purchase order. The contract line item number (CLIN) for this requirement is as follows:

CLIN Description

0001 Venue and Space Set-Up (SOW: 2.1)

0002 Audio Visual Equipment, Set-Up and Onsite Support (SOW:2.2)

(vi) See Attachment I Statement of Work and Attachment II Clauses. Both attachments will be incorporated into the awarded purchase order.

(vii) The period of performance for this purchase order is August 21, 2023.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Mar 2023) is incorporated into this solicitation. Offerors may obtain the full text version of this provision electronically at www.acquisiton.gov/far/

(iv) FAR 52.212-2 Evaluation -- Commercial Items (Nov 2021) is incorporated into this solicitation.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

- Factor 1: Availability

- Factor 2: Location

- Factor 3: Venue Specifications (Including Set-Up Requirements)

- Factor 4: AV Requirements

The technical factors above are listed in descending order of importance. All four (4) factors, when combined, are more important than price.

For Factor 1: Availability, the Government will evaluate the extent to which the Quoter can provide a venue available on August 21, 2023, at the times prescribed in the SOW.

For Factor 2: Location, the Government will evaluate the extent to which the Quoter can provide a venue within the Dallas/Fort Worth (Texas) Metropolitan area. The location will also be evaluated in relation to its proximity to the Esports Stadium Arlington.

For Factor 3: Venue Specifications (Including Set-Up Requirements), the Government will evaluate the extent to which Quoter can provide a venue with setup requirements outlined in the SOW.

For Factor 4: AV Requirement, the Government will evaluate the extent to which the Quoter can provide the AV equipment, set-up and onsite support outlined in the SOW.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Dec 2022) is to be submitted with your quote by ensuring the venue’s System for Award Management (SAM) record is active.

(xi) FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (DEC 2022) applies to this acquisition. See Attachment II Clauses.

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JUN 2023) applies to this acquisition. See Attachment II Clauses.

(xiii) There are no additional contract requirements or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable for this solicitation.

(xv) Offerors shall submit the following information as part of their quote:

• Unique Entity Identifier (UEI), Business Address, Point of Contact (POC) and Email Address.


• Total Firm-Fixed-Price for individual CLINs 0001 - 0002 as well as total evaluated Fixed Price for the entire Purchase Order in section V of this solicitation. The fixed rate shall be inclusive of all services and equipment described in the Statement of Work.


• Confirmation that the Offeror can meet the availability, venue specifications, AV and location requirements.


• Information required in accordance FAR 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)” and FAR 52.204-26 “Covered Telecommunications Equipment or Services-Representation” (OCT 2020) to confirm compliance.

Quotes must be submitted by the vendor. Quotes submitted by third parties will not be accepted.

Quotations are due no later Friday, July 21, 2023 3:00 PM Eastern Standard Time. Quotes shall be e-mailed to Contracting Officer Paula.Nusbaum@hq.dhs.gov and Contract Specialist Matthew.Wetzel@hq.dhs.gov.

(xvi) For information regarding the solicitation, please contact Paula.Nusbaum@hq.dhs.gov and Contract Specialist Matthew.Wetzel@hq.dhs.gov.

Attachments/Links