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Amendment 2 - Added Attach 6 - Questions and Answers

Amendment 1 – Modified: Attach 1 PWS, CLINs, FAR 52.2121 & -2, Added FAR 52.211-6

Combined Synopsis/Solicitation

Solicitation Number: FA461323Q0013

Purchase Description: Innerduct Conduit Space Recovery

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461323Q0013, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 237130, with a small business standard of $45.0M.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2023-04 effective 02 June 2023, Defense Federal Acquisition Regulation Supplement (DFARS) effective 09 June 2023 and Air Force Federal Acquisition Regulation Supplement (AFFARS) effective 08 May 2023.

DESCRIPTION OF SERVICE:

Contractor shall provide all management, tools, supplies, equipment, and labor necessary to safely remove flexible innerduct from manhole to connecting manhole in accordance with (IAW) Attachment 1 – Performance Work Statement (PWS) around active fiber cables with little to no load on the line without digging, with no interruption of service, and install outside plant (OSP) fabric mesh solution/innerduct placements from manhole to connecting manhole IAW Attachment 1a - Map, located on F. E. Warren AFB communications conduit duct systems.

CLIN STRUCTURE:

CLIN 0001: Removal of Flexible Innerduct

Not to Exceed (NTE) Quantity: 22,500 Unit of Issue: Linear Foot

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0002: Installation of OSP Fabric Mesh Solution/Innerduct (brand name or equal to Max-cell)

NTE Quantity: 22,500 Unit of Issue: Linear Foot

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0002: Installation of Detectable OSP Fabric Mesh Solution/Innerduct (brand name or equal to Max-cell)

NTE Quantity: 22,500 Unit of Issue: Linear Foot

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

All CLINs F.O.B. Destination.

LIST OF ATTACHMENTS:

Attachment 1 – Performance Work Statement

Attachment 1a – Map

Attachment 2 – Provisions and Clauses

Attachment 3 – Supplemental Clauses

Attachment 4 – Site Visit Agenda

Attachment 5 – Wage Determination

PERIOD OF PERFORMANCE: Performance shall be completed 50 business days or less after award date.

PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005

OTHER INFORMATION:

Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote. Failure to do so will result in the offer being deemed ineligible for award.

SITE VISIT:

A site survey will take place on Tuesday, July 18, 2023 and will begin at 1000 (Mountain Daylight Time). Interested parties need to provide notice of interest by e-mail to jason.moldenhauer.1@us.af.mil and trisha.lamarr@us.af.mil by Monday, July 17, 2023, by 1000 (Mountain Daylight Time).

QUESTIONS:

Questions shall be sent by e-mail to trisha.lamarr@us.af.mil by Monday, August 7th, 2023; by 1000 (Mountain Daylight Time).

QUOTES:

Responses/quotes MUST be received no later than Monday, August 14th, 2023; by 1000 (Mountain Daylight Time). Forward responses by e-mail to trisha.lamarr@us.af.mil.

INSTRUCTIONS TO OFFERORS:

Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023)

FAR 52.212-1 is hereby tailored as follows:

1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively.  Further, the term “award” shall be understood to describe the Government’s issuance of an order.

4. The Government will consider all quotes that are timely received and will not consider late quotes.  Failure of a quote to address any items required in the submission package may make a quote unacceptable.

5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:(n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

5.1.1 Cover Page to Include the following:

Quote must include the following information either on cover page, email, or in the quote:

5.1.1.1 Company Name and Company Doing Business As (if applicable)

5.1.1.2 Physical Address

5.1.1.3 Cage code

5.1.1.4 Unique Entity ID

5.1.1.5 Point of Contact

5.1.1.6 Phone number

5.1.1.7 Email address

5.1.1.8 Business Type

5.1.2 Firm Fixed Pricing to include:

5.1.2.1 Price Per CLIN

5.1.2.2 Total Price

5.1.2.3. Discount Terms (if applicable)

5.1.2.4 Quote Number (if applicable)

5.1.2.5 Quote Valid Until Date

5.1.2.6 Period of performance in calendar days

5.1.3 Performance Plan:

5.1.3.1 Contractor shall provide a schedule of work that shows the work can be completed in 50 business days or less.

5.1.3.2 Contractor shall provide a detailed explanation of their procedures to extract the rigid and corrugated innerduct from around active fiber lines from manhole to connecting manhole.

5.1.3.3 Contractor shall provide a detailed explanation of their procedures to install outside plant (OSP) fabric mesh solution/innerduct placements at each manhole from manhole to connecting manhole.

5.1.3.4 Contractor shall show the ability to average the removal of 650 feet of rigid and corrugated innerduct per day.

5.1.3.5 Contractor shall show the ability to average the installation of 650 feet of woven flexible innerduct fabric per day.

5.1.4 Past Experience

5.1.4.1 Contractor shall provide at least three contracts/projects that shows the capability to remove flexible innerduct and install OSP fabric mesh solution within the last three (3) years by providing the following information.

5.1.4.1.1 Contract number

5.1.4.1.2 Place of performance

5.1.4.1.3 Description of services provided

5.1.4.1.4 Contract/customer POC: name, phone number, and email

NOTE: Government/non-government contracts within the previous three (3) years are accepted that show offeror served as either primary contractor or subcontractor responsible for contract performance.

EVALUATION:

ADDENDUM TO FAR 52-212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021)

Paragraph (a) is hereby replaced with the following:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the offeror with the lowest price technically acceptable (LPTA). Quotes that do not include all requested information in FAR 52.212-1 in 5.1.1 will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:

1.1 Price: Award will be made to the lowest priced technically acceptable.

1.1.1 The lowest priced quote will be evaluated for technical acceptability first. The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.

1.1.2 Price will be evaluated using the total evaluated price (TEP) on the bottom-line price for the entire effort, inclusive of all options. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. Prices must be determined fair and reasonable.

1.1.3. Pricing must meet the requirements/specifications in FAR 52.212-1 in 5.1.2. No additional information from the offeror will be required if the price is based on adequate price competition.  In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.

2.1.1 Performance Plan Details:

2.1.1.1 The Government shall evaluate the performance plan submitted IAW FAR 52.212-1 5.1.3. Performance plan will receive a rating of “Acceptable” if they meet the requirements or they will receive a rating of “Unacceptable.” If there is no performance plan the offeror will receive a rating of “Unacceptable.”

2.1.2 Past Experience

2.1.2.1 The Government shall evaluate the performance plan submitted IAW FAR 52.212-1 5.1.4. Past experience will receive a rating of “Acceptable” if they meet the requirements or they will receive a rating of “Unacceptable.” If there is no past experience provided, the offeror will receive a rating of “Unacceptable.”

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

Attachments/Links