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Combined Synopsis/Solicitation

Solicitation Number: FA461323Q0012

Purchase Description: Installation of Cameras, Televisions, and CCTV System

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Amendment 3: Update quote/response due date on SAM.gov to 14 July 2023 at 1000 MDT.

Amendment 2: Update quote/response due date on SAM.gov to 06 July 2023 at 1000 MDT, Removed Attachment 1 – Statement of Work (09 June 203), Added Attachment 1 – Statement of Work (28 June 2023), updated Attachment 2 – Floor Plan, update Attachment 3 – Provisions and Clauses, and added Attachment 6 – Questions and Answers.

Amendment 1: Update quote/response due date on SAM.gov to 05 July 2023 at 0900 MDT.

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461323Q0012, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business standard of $25.0M.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2023-04 effective 02 June 2023, Defense Federal Acquisition Regulation Supplement (DFARS) effective 09 June 2023 and Air Force Federal Acquisition Regulation Supplement (AFFARS) effective 08 May 2023.

DESCRIPTION OF SERVICE:

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to replace the cameras and install new televisions at building 1284 and replace the cameras and install a Closed Circuit Television (CCTV) system at the wash rack. The contractor shall uninstall and dispose of the equipment currently installed in rooms 243, 244, and 247 in Building 1284 and the equipment currently installed at Building 1265 (wash rack). All work shall be performance in accordance with (IAW) Attachment 1 – Statement of Work (28 June 2023). All line item specifications are covered in Attachment 1 – Statement of Work (28 June 2023).

CLIN STRUCTURE:

CLIN 0001: Interior CCTV Camera

Quantity: 5 Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0002: Exterior CCTV Camera

Quantity: 6 Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0003: Digital Video Recorder (DVR)

Quantity: 1 Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0004: Non-Smart 32 inch (minimum) television

Quantity: 1 Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0005: Non-Smart 55 inch (minimum) television

Quantity: 3 Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0006: Additional Materials

Quantity: 1 Unit of Issue: Job

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0007: Install

Quantity: 1 Unit of Issue: Job

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

All CLINs F.O.B. Destination.

LIST OF ATTACHMENTS:

Attachment 1 – Statement of Work (28 June 2023)

Attachment 2 – Floor Plan

Attachment 3 – Provisions and Clauses

Attachment 4 – Supplemental Clauses

Attachment 5 – Site Visit Agenda

Attachment 6 – Questions and Answers

PERIOD OF PERFORMANCE: Performance shall be completed 60 calendar days or less after award date.

PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005

OTHER INFORMATION: Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote. Failure to do so will result in the offer being deemed ineligible for award.

SITE VISIT: A site survey will take place on Wednesday, June 21, 2023 and will begin at 1000 (Mountain Daylight Time). Interested parties need to provide notice of interest by e-mail to matthew.gauert.2@us.af.mil and seth.johnson.27@us.af.mil by Tuesday, June 20, 2023, by 1400 (Mountain Daylight Time).

QUESTIONS: Questions shall be sent by e-mail to matthew.gauert.2@us.af.mil and seth.johnson.27@us.af.mil by Friday, June 23, 2023; by 1000 (Mountain Daylight Time).

QUOTES: Responses/quotes MUST be received no later than Friday, July 14, 2023; by 1000 (Mountain Daylight Time). Forward responses by e-mail to matthew.gauert.2@us.af.mil and trisha.lamarr@us.af.mil.

INSTRUCTIONS TO OFFERORS:

Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023)

FAR 52.212-1 is hereby tailored as follows:

1.  Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively.  Further, the term “award” shall be understood to describe the Government’s issuance of an order.

4. The Government will consider all quotes that are timely received and will not consider late quotes.  Failure of a quote to address any items required in the submission package may make a quote unacceptable.

5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:(n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

I. Cover page to include the offeror’s:

A. Company Name and Company Doing Business As (if applicable)

B. Physical Address

C. Cage code

D. Unique Entity ID

E. Point of Contact

F. Phone number

G. Email address

H. Business Type

I. Period of Performance in calendar days from award date to project completion date

II. Firm Fixed Pricing to include:

A. Price Per CLIN

B. Total Price

C. Discount Terms (if applicable)

D. Quote Number (if applicable)

E. Quote Valid Until Date

III. Technical Capability:

A. Quote must include all line items to include the brand name, model, and specifications required IAW Attachment 1 – Statement of Work.

B. Quote must include standard commercial warranty.

C. Quote must include statement of understanding by the vendor for all requirements identified in Attachment 1 – Statement of Work.

EVALUATION:

ADDENDUM TO FAR 52-212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021)

Paragraph (a) is hereby replaced with the following:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the offeror with the lowest price technically acceptable (LPTA). Quotes that do not include all requested information in FAR 52.212-1(5)(I) will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:

I. Price

• Pricing must meet the requirements/specifications in FAR 52.212-1(5)(II).

• The lowest priced quote will be evaluated for technical acceptability first. The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.

• No additional information from the offeror will be required if the price is based on adequate price competition.  In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.

II. Technical Capability

• Government will evaluated technical capability based upon the requirements/specifications identified in FAR 52.212-1(5)(III) of this solicitation. If all requested information is not provided or does not meet the requirements identified, the Government will determine the quote to be unacceptable.

Attachments/Links